We collect the following categories of personal data:
1.1. Provided by You:

• Full name
• Contact email address
• Country of residence
• Biography / Resume / Portfolio
• Professional credentials, publications, affiliations
• Recommendations and references
• Communication with the Association (emails, forms, applications)

1.2. Automatically Collected (Website Use):

• IP address
• Device and browser information
• Pages visited and browsing behavior
• Referring URLs and timestamps

We may use cookies and analytics tools to optimize the user experience. You may manage cookies through your browser settings.

We process your personal data for the following purposes:

• To evaluate and process membership applications
• To manage your membership and participation in the Association’s activities
• To communicate with you regarding events, publications, and initiatives
• To maintain security and integrity of our digital platforms
• To comply with legal obligations and internal policies

We process your personal data under one or more of the following legal grounds:

• Your explicit consent (e.g., when you apply for membership)
• The necessity of processing for the performance of a contract (e.g., member services)
• Our legitimate interests, including the operation of a professional association
• Compliance with legal obligations

When a candidate submits an application for membership, we collect and evaluate the following information:

• Detailed biography or resume
• Proof of qualifications and achievements
• Letters of recommendation
• Portfolio, publications, or project evidence
• Publicly available information confirming expertise and professional status

This data is strictly reviewed by authorized members of the Association Council and relevant committees. All application data is stored securely and used solely for the purpose of assessing eligibility and conducting due diligence.

If the application is unsuccessful, the candidate’s data will be archived for up to 12 months for statistical and procedural purposes, unless deletion is requested by the candidate.

We retain your data only as long as necessary for the purposes set out in this policy or as required by law. Inactive or former member records may be archived for historical and reporting purposes unless deletion is requested (subject to legal limitations).

We do not sell or rent your personal data. We may share your information in the following circumstances:

• With internal committees and board members, solely for membership evaluation or management
• With service providers assisting us in website hosting, communication, or secure data storage (under strict confidentiality obligations)
• If legally required by regulatory or governmental authorities
• With your explicit consent, for collaboration or publication purposes

We implement appropriate technical and organizational measures to safeguard your data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, and secure servers.

Depending on your jurisdiction (e.g., under the GDPR), you may have the right to:

• Access your personal data
• Request correction or deletion of inaccurate data
• Withdraw your consent at any time
• Request data portability
• Object to certain processing activities
• Lodge a complaint with a supervisory authority

To exercise your rights, please contact us using the details below.

Our website may contain links to third-party sites. We are not responsible for their privacy practices or content. We recommend reviewing their privacy policies before submitting any personal data.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify users of significant changes via our website or email. Continued use of our services constitutes acceptance of the updated policy.

If you have any questions, requests, or concerns regarding this Privacy Policy or your personal data, please contact us at:
📧 info@alliance.top